Last updated: October 2025

Aspired Careers Limited

Website: www.aspiredcareers.com

 

1. Introduction

At Aspired Careers Limited (“we”, “us”, or “our”), we are committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with:

UK General Data Protection Regulation (UK GDPR)
Data Protection Act 2018
Privacy and Electronic Communications Regulations 2003 (PECR)

We act as a Data Controller when we determine the purposes and means of processing your personal data (for example, candidate registration and client engagement).

 

2. Who we are

Aspired Careers Limited is a recruitment agency specialising in financial services and related sectors.

Registered in England & Wales: Company number | 16718646

Registered Office: 573 Chester Road, Sutton Coldfield, B73 5HU

Email: Hello@aspiredcareers.com

 

3. What data we collect

We may collect, store, and process the following categories of personal data:

a) Candidate Data

Name, contact details, date of birth, CV, employment history, education, skills, and qualifications.
Identification documents (if required for right-to-work or background checks).
References, right-to-work documentation, and professional memberships.
Job preferences, salary expectations, interview notes and feedback.

b) Client Data

Contact details of hiring managers and business representatives.
Information relating to job vacancies, role requirements, and candidate feedback.

c) Website & Marketing Data

IP address, browser type, device information, and cookie data (see our Cookie Policy).
Email preferences and marketing engagement data.

d) Special Category Data

Where necessary, and only with your explicit consent, we may process:

Health data (e.g., to support workplace adjustments).
Diversity monitoring data (if provided voluntarily).
Criminal conviction data (if required for a role).

 

4. How we collect data

We collect data in the following ways:

Directly from you (e.g., when you apply for a role, register with us, or contact us).
From third parties (job boards, LinkedIn, referrals, referees, background checks).
Automatically via our website (cookies, analytics).

 

5. How we use your data

We use your personal data for the following purposes:

To provide recruitment services (matching candidates with client opportunities).
To assess suitability for job opportunities.
To manage client and candidate relationships.
To communicate job opportunities, industry insights, and updates.
To comply with legal and regulatory requirements.
To improve our services and website functionality.

 

6. Lawful bases for processing

We process personal data under the following lawful bases:

Consent – e.g., for sending marketing communications.
Contract – e.g., processing candidate or client data to deliver recruitment services.
Legal obligation – e.g., retaining records for HMRC or regulatory compliance.
Legitimate interests – e.g., maintaining business relationships, providing recruitment services, improving systems and processes.

 

7. Data storage & CRM/ATS

We store candidate and client data securely in our Applicant Tracking System (ATS) and Customer Relationship Management (CRM) system.

Our CRM/ATS provider acts as a Data Processor on our behalf. This means they process data only in line with our instructions and for recruitment-related purposes.

Data may be stored on secure servers located in the UK, EEA, or outside the UK.
Where data is transferred internationally (e.g., to countries outside the UK), we ensure that appropriate safeguards are in place in compliance with UK GDPR, such as the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses (SCCs).
We have a Data Processing Agreement in place with Vincere to ensure your data is handled lawfully and securely.

 

8. Sharing your data

We may share your data with:

Clients (potential employers) when presenting you for vacancies.
Third-party service providers, including our CRM/ATS provider, background check providers, payroll processors, and IT/cloud hosting services.
Legal, regulatory, or government authorities when required by law.
Professional advisers (accountants, auditors, insurers).

We never sell or rent your data to third parties.

 

9. Data retention

We will keep personal data only as long as necessary for recruitment purposes or as required by law. Typical retention periods are:

Candidate data: up to 6 years from last contact, unless you request deletion earlier.
Client data: up to 6 years from the end of the business relationship.
Financial records: at least 6 years for HMRC compliance.

 

10. Your rights

Under UK GDPR, you have the following rights:

Access – to request a copy of your data.
Rectification – to correct inaccurate data.
Erasure – to request deletion of your data (“right to be forgotten”).
Restriction – to limit processing in certain circumstances.
Portability – to request data transfer to another provider.
Objection – to object to processing based on legitimate interests or direct marketing.
Withdraw consent – where processing is based on consent, you can withdraw it at any time.

You may also complain to the Information Commissioner’s Office (ICO) if you believe your rights have been breached: www.ico.org.uk.

 

11. Data security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. This includes:

Encryption and secure servers.
Restricted staff access.
Regular security monitoring.

Our CRM/ATS provider also employs strict data security and compliance measures to ensure your data remains protected.

 

12. Marketing

We may contact you with job opportunities, updates, or newsletters where you have opted in, or where we have a legitimate interest in doing so. You can opt out of marketing communications at any time by clicking “unsubscribe” in emails or contacting us directly.

 

13. Updates to this policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “Last updated” date.

 

14. Contact us

If you have any questions about this Privacy Policy, or wish to exercise your data rights, please contact us at:

Aspired Careers Limited

Email: Hello@aspiredcareers.com

Registered Office: 573 Chester Road, Sutton Coldfield, B73 5HU

Registered in England & Wales: Company number | 16718646